pexcard.comPEX: Employee Expense Management & Prepaid Card Platform

PEX: Employee Expense Management & Prepaid Card Platform Skip to content Open Navigation Close Navigation How It Works Solutions Nonprofits Education Religion Events & Entertainment Contracting & Construction Gig Economy API Pricing About Login Contact a Rep 1-877-274-3390 Apply Now Apply Now Streamline expense management with PEX Business Prepaid Cards Watch how it works X Close lightbox Cloud-based platform, API, & business prepaid cards mean: Complete Control at your fingertips Control staff spending PEX virtually eliminates fraud. You define each card’s (or card group’s) spending rules and limits. And if circumstances dictate, you can override rules to fund special purchases—instantly, through a web or mobile app. Automatically reconcile books PEX integrates with most major accounting programs. No more waiting for charges to settle. PEX captures purchases in real time and instantly allocate to your accounts and ledgers. Up-to-the-millisecond reports are just a click or two away. Customize card programs Issue PEX Cards without applications or credit checks. Set and change spending rules and limits. Freeze, unfreeze, activate and deactivate cards. PEX administrators can do all this and more through a web or mobile app, supported 24/7. Scale for any business PEX can be a small team’s convenient substitute for checks or petty cash. PEX can support a distributed workforce of thousands. Whether you’re looking for simple efficiency or a robust platform with an API for business process integration, PEX is here to help. Key Benefits Become more Efficient By auto-rejecting unauthorized and over-budget spending, PEX saves you hours of review. Accounting system integration can save hours in reconciliations. Increase Visibility PEX tracks spending in real-time, allocates transactions to accounting codes and generates a wide range of reports for managers and auditors. Scale for your Business PEX supports large, distributed workforces of thousands as well as small teams who simply want a convenient replacement for checks or petty cash. PEX offers tools and support to help you to turn workforce spending into a competitive advantage. What can we do for you? Let's Talk < Back Let's Talk Send us a short message with your needs and we’ll get back to you in 1-2 business days. Name Company Email Phone Comments Submit Thank You We received your message and we'll contact you soon. Customer Story PEX for Nonprofits Play video Watch video A social entrepreneur chooses PEX, so they can put less time into managing their spending and more time into changing the world. Challenges Getting credit card approvals for staff and programs was a long and complex ordeal. It took too much time to track and record spending, distracting directors from the organization’s core mission. Need to quickly get spending power where it can make a difference. Solutions PEX is not a credit card; the organization can issue cards and set spending limits as they see fit. Cardholders easily capture expense codes and receipts through the PEX mobile app. PEX instantly allocates spending to cost-centers, grants, etc. Administrators can fund cards and change spending rules in real time, through a web or mobile app. Customer Story PEX for Educational Organizations Play video Watch video A university undergraduate student association uses PEX to fund clubs and activities to save time and enable more students to go to participate in activities. Challenges Most students don’t have the money to prepay for conferences, events or trips and then wait for reimbursement. Students had to use a lot of time and paper filling out expense reports, looking for receipts and attaching them. Students had to use their own credit cards to make online purchases, and hope to be reimbursed before the credit card bill was due. Solutions With PEX, funds come straight from the student’s budget and are loaded onto prepaid cards in advance, so students don’t have to spend their own money. Students submit receipts and notes through the camera function in the PEX mobile app. PEX Cards work where Visa debit cards are accepted; admins can transfer funds without writing and distributing checks. Customer Story PEX for Religious Organizations Play video Watch video A church of more than 1,500 parishioners uses PEX to maximize their impact on the community while minimizing the headaches of staff and volunteer spending. Challenges Petty cash was often in short supply and receipts got lost. Sometimes volunteers and staff spent more than they were supposed to. With multiple projects and grants, it was hard to keep track of spending. Solutions Volunteers receive PEX Cards with pre-set spending rules, then submit receipts through a mobile app. Church administrators can set rules that limit spending, or instantly fund a prepaid card for each purchase on an as-needed basis. PEX works with the church’s General Ledger codes to allocate purchases as soon they’re made. Customer Story PEX For Contracting & Construction Play video Watch video A leading solar energy installer counts on PEX to enable material purchases by employees, so they can finish projects in a timely manner. Challenges Receipts were frequently lost or mishandled. A large number of employees needed to make purchases on the fly and the administrative work to organize spreadsheets and maintain their systems was getting very expensive. Budgets and expense policies for many employees needed to be enforced. Solutions Employees photograph receipts and submit them with appropriate project codes through the PEX mobile app. PEX seamlessly integrates with the company’s ERP system, so expenses can be allocated to the right budgets and departments with one click. The company can load budgets onto cards in the morning, track spending in real-time through the shift, and recoup unused cash at the end of the day. Customer Story PEX for the Gig Economy An errand service gives PEX Cards to runners and now they can process more orders and keep better track of cash flow. Challenges Runners didn’t always have the means to pay for orders and wait for reimbursement. Cash advances, checks and traditional bank cards were impractical for a dispersed, high-turnover workforce. Reporting delays made cash flow hard to manage and track on a consistent basis. Solutions PEX frees runners from the financial burden and enables company to offer a wider range of higher value services. PEX lets the company issue cards without credit checks, then control funding and activation through the PEX app or API. The PEX API lets the company match expenses with internal reports, to automate daily cash flow tracking. Customer Story PEX for Events & Entertainment Play video Watch video Production workflow specialists use PEX to help financial reporting keep up with the pace of production. Challenges Delays in reporting made it difficult to track spending for multiple departments and several concurrent projects. Hours wasted auditing petty cash and asking for missing receipts. Manual, incomplete records hobbled finance department’s ability to approve expenses and balance ledgers. Solutions PEX gives stakeholders, producers and accountants real time visibility into how money is being spent. PEX Mobile app captures receipts and expense codes from shoppers as soon as the purchase is made. PEX allocates spending to specific budgets and integrates with accounting software, for instant reconciliations. Thousands of companies improve their business with our corporate card alternative See how Select your industry Nonprofits Education Religion Events & Entertainment Contracting & Construction Gig Economy Other Next Nonprofits Education Religion Events/Entertainment Contracting And More... < Back No two organizations are alike. What can we do for yours? Send us a short message with your needs and we’ll get back to you in 1-2 business days. Name Company Email Phone Comments Submit Thank You We received your ...